Executive assistant – running a small business with real responsibility
Founded in 2011, Bepro Signfactory is a Hungarian company with a solid background that creates premium advertising signage and complex signage solutions for international clients.
As the company grows, we are increasingly concerned about transparency, systematisation and conscious improvement of our operations.
We’re looking for an experienced, mature individual who doesn’t want to be an anonymous cog in a corporate system, but thrives in a more human, liveable, professionally meaningful small business environment where they can make a meaningful impact on the company.
This position works directly alongside the CEO and provides a comprehensive overview of the day-to-day and strategic operations of a business – from administration and legal affairs to HR, marketing PR, IT and internal process development.
The essence of the role
- Review and clean up of the company’s administrative and operational systems
- Structuring, documenting and improving operational processes
- Bringing together the supporting areas (HR, legal, marketing, IT)
- Reliable professional and operational support for the CEO
- Active participation in the development of the company’s operations
You will have tasks such as:
- Organisation and ongoing maintenance of all company administration
- Mapping, describing and improving operational and administrative processes
- Cooperation with law firms, legal case management
- Follow-up on contracts and legal issues
- Drafting and advertising job vacancies
- Full management of recruitment processes
- Organising interviews, meetings, appointments
- Handling marketing and PR matters, liaising with external partners
- Coordinating IT and IT-related matters
- Active involvement in internal process improvement projects
- Preparation of reports and decision-preparation material (especially in Excel)
- A conscious, proactive use of AI tools, in particular ChatGPT
Qualifications required
University degree, preferably in one of the following fields:
- Business Management / Business and Management
- Degree in economics (economics, finance, management)
- HR management / organisational development
- Law degree or higher education in law (with experience in a business environment)
- Marketing/communications degree, with business and operational affinity
The type of degree is not in itself decisive.
It is more important that the candidate understands the context in which a business operates, is able to see across and integrate multiple areas, and has a mature, responsible mindset.
We’re looking for you if
- You have several years of relevant professional experience
- You think creatively and think in terms of solutions, not problems
- You have a proactive, can-do attitude and don’t wait for specific instructions
- You’re hard-working, you like to get things done and complete tasks
- You like a small business environment where you need to be present and take responsibility
- You think in terms of order and you like to create order
- You work well in HR, legal and marketing environments
- You are IT literate
- Proficient in MS Office, especially Excel
- You use AI tools consciously and effectively (ChatGPT prompting expected)
- You are punctual, demanding, reliable or
- You are a fair, open, cooperative person or
What we offer
- A human-scale, stable small business environment
- Direct cooperation with the managing director
- Real responsibility and meaningful influence on the operation of the company
- A meaningful, varied range of tasks
- Long-term position
- Competitive benefits
Place of work: Budapest, XI. kerület, Budafoki út 183.
Start date: immediately or by arrangement
To apply: send your CV or a short introduction to gabor.kovacs@bepro.hu
Phone: +36 30 944 5233
Final thought
This position is for people who
they want to think, shape and work,
and who want their work to have a visible, meaningful outcome.